Don’t Manage Every Task Manually — Here’s How You Can Use AI to Outdo Your Competitors in Half the Time

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Key Takeaways In the early stages of a startup, tasks are executed hands-on by the founder. But as the company expands, managing everything becomes unsustainable.

Integrating AI sustainably and ethically can improve clarity and make it possible to do everything a founder needs to do.

Artificial intelligence isn’t the first thing founders need when starting a company, but it quickly becomes essential as they grow.

In the early stages, tasks are executed hands-on by the founder. You approve every decision yourself and track deadlines without relying on a formal system. You are responsible for building out processes and developing documentation. In addition, communication with contractors happens through direct messages. For a while, this approach works, but as the company expands, managing everything becomes unsustainable.

I think about my own experience when I first started providing individuals with business and technical skills through my online academy. When I grew my online academy, Asare Tech and Business Academy, I started with a few well-structured courses that quickly expanded to include numerous active modules, regular content updates, marketing strategies and contractors. Although this expansion was exciting, it also became overwhelming. I understood that creating more content was straightforward, but managing its execution was challenging. To address this, I started intentionally integrating AI into my workflows to improve clarity.

From overwhelm to visibility

As my academy grew from 10 to 37 courses, I needed a better management system. With more students came more updates, marketing alignment and ongoing platform maintenance, all of which challenged my oversight. By adopting tools like ClickUp for workflows and ChatGPT for summarizing discussions and meetings, I gained clear overviews without sorting through endless lists and messages.

When conducting an analysis, I had to ask myself the following questions:

Which courses were falling behind?

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